Educational Experiences for Advanced Practice Provider Students

CRNA/CRNP/PA/CNM Student Rotations at UPMC

UPMC welcomes students from participating schools for clinical rotations.

The UPMC Office of Advanced Practice Providers (OAPP) provides rotation placement assistance for students interested in completing their elective rotation at UPMC. Students interested in completing a rotation in a specialty office/department at UPMC should submit an application via the OAPP's online application website.

Elective rotation placement assistance requests should be submitted no later than three months prior to the start of the requested rotation. Elective requests will be fulfilled based on preceptor availability.

The UPMC OAPP does not offer rotation placement assistance for students in need of a preceptor for their Emergency Medicine, Family Medicine, General Surgery, Geriatrics, Internal Medicine, Pediatrics, Psychiatry, or Women's Health rotations.

These rotations must be coordinated between APP programs and their established relationships at UPMC. All students confirmed for a rotation at a UPMC site via an established relationship will be required to submit an online application within the deadlines listed below.

Students and programs should not cold call any UPMC site.

View the OAPP Educational Experiences Placement Policy (PDF).

View OAPP Application Tips and Reminders (PDF).

Application Submission Deadlines

PA, CRNP and CNM Students should submit an online application via the OAPP’s application website no later than three months prior to the requested start date for rotation placement assistance for their elective rotation, and no later than six weeks prior to the start of their rotation if their preceptor was confirmed by their program via an established relationship.

CRNA students should submit their application no later than three weeks prior to the start of their first clinical experience at UPMC.

Student Experience Agreements

In order to complete a rotation at a UPMC site, your program must have a student experience agreement with UPMC. Most programs in the Pittsburgh area have an agreement with UPMC.

Please contact the OAPP at APPStudents@upmc.edu in the event that your program is not listed in the drop down menu when applying for a rotation.

Required Paperwork

Students will need to complete ALL of the required paperwork listed below and save each requirement as a separate PDF/JPEG file. (If there are multiple pages in the requirement, please be sure to save all pages of the requirement in one file.) Students should title the saved documents according to their name. UPMC Employees are still required to submit all paperwork — we do not have access to UPMC HR files.

These documents will need to be uploaded onto our online application website.

All forms must be hand-signed; electronic signatures will not be accepted.

• Official documentation (a certificate or letter from the training agency) stating that you’ve completed approved training in child abuse recognition and reporting requirements. Go to a free online training course here.
• Note from your health care provider on office letterhead or a prescription that indicates that you have been seen within the year and are physically fit for clinical rotations
• Results of a tuberculin skin test (Quantiferon Gold, T-spot test or PPD - must not be more than one year old) or chest x-ray (must not be more than three years old)
• Hepatitis B titer or proof of immunization
• Rubella titer or proof of immunization
• Proof of Tdap immunization within the last 10 years
• History of varicella (proof of disease, copy of your titer or proof of immunization)
• Evidence of Flu Vaccination (only required for students requesting a rotation during the time period of August-March). Please reach out to the OAPP at APPstudents@upmc.edu if you would like to request an exemption form.
• Certificate of liability insurance (you will need to request this information from your program)
• UPMC Student/Visitor Confidentiality Agreement (PDF)
• Signed last page of UPP Handbook (PDF)
• Signed HIPAA Compliance Form (PDF)
• Student Agreement, Exhibit A for IMS Codes (PDF)

Required for Rotations in the State of Pennsylvania 

• Pennsylvania State Clearances - All clearances must have been obtained within the last five years.
  • Act 33 clearance (Pennsylvania Department of Public Welfare Childline Clearance)
  • Act 34 clearance (Pennsylvania State Criminal History Record)
  • Act 73 clearance (Federal Criminal Background Check); When applying for this clearance, be sure to process your request through The Department of Public Welfare, not the Department of Education.

Required for Rotations in the State of New York

• New York State Clearances - All clearances must have been obtained within the last five years. 
  • Students will need to be cleared through the NY Justice Center and Child Abuse Registry. To start the process, the Code of Conduct for Custodians of People with Special Needs, the Justice Center Staff Exclusion List SEL Check Form (PDF) and the NYS Protection of People with Special Needs Act Notice to Mandated Reporters/Receipt and the Statewide Central Register Database Check/ LDSS Child Abuse form (PDF) must be filled out and emailed to UPMC Chautauqua Administration/ Linda Sampson at sampsonls@upmc.edu. Once you have been cleared, Linda will send you confirmation of your clearances that will need to be uploaded as a part of your application.
  • For current UPMC employees in the state of NY, UPMC Chautauqua Human Resources can provide copies of the clearances if they have been scanned to your personnel file. There will not be a child abuse form for anyone hired after integration (6/25/2017). If the forms are not available, you will need to complete the process following the directions above. 

Training Modules

Students and faculty are required to complete all the mandatory education modules and mandatory clinical modules in order to comply with applicable laws, policies, and regulations.

Within the application site you will be required to review the modules listed below and complete the accompanying quiz. You must achieve a score of 80 percent or higher to fulfill your requirement.  

Mandatory Modules

• Bloodborne Pathogens
• Compliance and Ethics Review
• Creating an Inclusive Workplace
• Emergency Preparedness
• EMTALA: Emergency Medical Treatment and Labor Act
• Environment of Care
• Harrassment-Free Workplace
• Infection Prevention
• Patient Safety
• Privacy and Information Security Policy Awareness 
• Stroke Awareness
• Understanding the Elder Justice Act
• Understanding Infant Security
• Age Related-Care and Abuse
• Clinical Support – Restraints Training

Online Application

Once you have the required information saved and ready to submit, please use our online application website.

You will receive emails from the system (donotreply@myclinicalexchange.com) when you are first assigned to the rotation (which means you have been moved forward in the process - please upload your required paperwork) and then again if your compliance checklist is approved or denied. You can log in to myClinicalExchange at any time to check if you have received a green thumbs up after uploading and completing the requirements. Please contact support@myclinicalexchange.com with any issues.

If you have questions regarding our requirements or your application, please email the OAPP at APPStudents@upmc.edu.