Family Medicine Rotation

Before Your Rotation Begins

1. Provide the items below at least one month before the rotation begins:

• Identity Management System (IMS) For Non-Employees
• Application for Temporary Student Parking Permit/Decal
• Signed Acknowledgement of Orientation Form
  • Review UPMC Hamot orientation materials before signing this form
    1. Orientation, Policies & Procedures
    2. Patient Bill of Rights
    3. Library brochure
• Pennsylvania State Clearance (PDF): Act 33, Act 34, and Act 73
  • All clearances must be current (obtained within the last three years)
  • Third-party background checks do not satisfy the requirement
  • Processing can take up to four to six weeks, so please allow time to receive your results
• Letter of good standing
• Certificate of liability insurance
• Proof of health insurance coverage
• Verification of HIPAA/standard precautions and CPR
• Flu shot verification record
• Updated health and immunization records as well as documentation of:
  • Blood work verifying immunity to varicella, rubella, rubeola and mumps
  • Results of a Mantoux PPD test for tuberculosis within the current year (or two tests within 30 days of each other if a Mantoux test has never been done or if it was not done the previous year)
  • Proof of a Tdap vaccination, after 2005, with the Adacel vaccine

2. If you are staying in student housing, review the housing information carefully

3. Complete Cerner computer training module

Day One of Your Rotation

Parking Information

When you arrive at UPMC Hamot for your rotation, convenient fee-based parking is available in the public parking garage located at the corner of Third and State Streets (entrance on Third Street). As an alternative, the Intermodal Center, located at 208 E Bayfront Parkway, offers free parking as is a short walk to UPMC Hamot. 

Please review the campus map to help guide you.

There are administrative tasks you must complete prior to starting your rotation:

1. Acquire your Hamot parking permit

• Report to UPMC Hamot Human Resources at 8:30 a.m. to retrieve your parking permit. Human Resources is located at 300 State Street, Suite 100.
• After acquiring and applying a parking decal, student vehicles can be moved to the free student-designated parking lot.

• Medical Education is located in the Modern Tool Building, 333 State Street, Suite 206

3. Attend EpicCare computer training

• This training will be scheduled on your behalf and you will be notified of the time and date. Most typically it is held on the first Monday of your rotation from 9:00am to 10:00am at the Sterling Square facility, 3330 Peach Street, Erie.

Once these tasks are completed, report for your rotation:

• Report to the physician's office to begin your rotation.  If you need directions or more information, please contact Annmarie Kutz.

Helpful Tips & Information

• UPMC Hamot Dining Room
• Located on the ground floor in the North Complex of the hospital
• Great views of Presque Isle Bay
• Open for breakfast and lunch (6:30 a.m. to 2 p.m.)
• Lobby Cafe
• Located in the main lobby of the hospital
• Open Monday through Friday from 6:30 a.m. to 7:00 p.m. and Saturday and Sunday from 8:00 a.m. to 6:30 p.m.
• Kern's Cafe
• Located in the lobby of the Magee-Womens, UPMC Hamot hospital
• Open Monday through Friday from 6:30 a.m. to 7:00 p.m.

Dining Off-Campus

There are many great dining options near UPMC Hamot campus, some which are listed here. Inclusion on this list does not imply endorsement by UPMC Hamot

Library

The medical library is located on the Ground Floor in the North Complex of the main hospital. Turn right off the North Complex elevators, and the library is down the hall on the right. Follow the signs. The library has computers available to use. Any library-related questions can be directed to the library manager Diane Voelker at voelkerdr@upmc.edu

End-of-Rotation Departure Meeting

At the end of your rotation, you must meet with Annmarie Kutz to discuss the process for check out. To schedule your departure meeting, send an email to Annmarie so she knows when to expect you. This meeting takes approximately five to ten minutes. It is ideal to conduct the meeting when your rotation has concluded. If this is not possible due to your shift schedule, please arrange to meet on an earlier date during the last week of your rotation. 

Items to Bring with You:

1. The Evaluation of UPMC Hamot rotation to provide feedback about your rotation experience*
2. The Medical student departure form with top section completed
3. You school's evaluation form completed by the preceptor, if possible
4. Housing keys, if applicable
5. Laptop, if applicable 

It is expected that any resources borrowed from the UPMC Hamot library will have been returned prior to the departure meeting. If students are unable to attend a departure meeting, they must notify Annmarie Kutz in advance and make arrangements to appropriately return the items above. textbooks and laptops should always be returned to the Graduate Medical Education office - no exceptions. Housing keys may be returned to UPMC Hamot Security, located in the sub-basement of the hospital.

* Your honest and constructive feedback on the rotation experience evaluation form is highly valued and will be used to make improvements to our student rotation experiences. These evaluation forms are held until there are at least 5 or 6 per specialty, then they are sent to the rotation preceptor as a batch. This aggregate format ensures your anonymity. 

Where & When

Annmarie is available from 7:30am to 3:45pm Monday through Friday. Medical Education is located in the Modern Tool Building, 333 State St, Suite 206. 

Additional Information

• Medical student rotations/medical education policy
• Hand hygiene and artificial fingernails policy
• Professional attire guidelines for medical students